STAFFORD CANARY CLUB of AMERICA

BYLAWS

Enacted November 1993

 

 

Article I. CLUB NAME

1. The name of this organization shall be the, Stafford Canary Club of America (SCCA).

 

 

Article II. PURPOSE

1. The purpose of the SCCA shall be:

(a) To promote the best interests of the Stafford canary in the United States.

(b) To maintain the accepted show standard and scale of points and to encourage the membership to breed and exhibit birds to standard.

(c) To maintain the accepted show cage standard and encourage the membership to use the style and fittings of the approved show cage.

(d) To provide a newsletter on a regular basis to all paid members.

(e) To provide patronage to local clubs and to the National Show.

(f) To promote the breeding and exhibiting of Stafford canaries by means of publicity and the sale or exchange of rosettes or prizes at local and/or national shows.

(g) To adopt all rules and amendments to the Bylaws as determined by the Executive Board.

 

Article III. OFFICERS

1. The officers of the SCCA shall consist of a President, a Vice-President, a Secretary, and a Treasurer.

 

2. All members in good standing are eligible to seek election to office, and reelecting when their period of office expires.

3. The offices of the President, Vice-President, and Secretary, shall be elected biannually (every two years in even numbered years: 2006, 2008, 2010, etc.). The two-year term of these offices is from the beginning of the membership year (Jan. 1) in an even-numbered year until two years later at the end of the membership year (Dec. 31), when the gavel shall be passed and new officers installed.

 

4. The Treasurer shall not be an elective office but shall be appointed by the Executive Board, by a simple majority vote of the Board members, for an indefinite term of office.

 

5. The President shall exercise general supervision over all interests of the SCCA, appoint any special committees when necessary, and fill all vacancies which might occur (that is not specified as the duty of the Executive Board) by appointment and with a simple majority approval of the Executive Board. The President shall also serve as Ex-officio Chairman of the Executive Board.

 

6. The Vice-President shall be a member of the Executive Board and assume the duties of the President in his/her absence or upon his/her resignation, including Ex-officio Chairman of the Executive Board until his/her term expires.

 

7. The Secretary shall be a member of the Executive Board; conduct the correspondence for the SCCA, including recording and issuing minutes pertaining to the Annual General Meeting; and keep all Board members informed of official Board business through written record keeping. A timely report should be sent to the Newsletter Editor for the benefit of the general membership.

 

8. The Treasurer shall be a member of the Executive Board; have charge of funds from dues and other monies; will keep and produce, if called upon, an accurate financial record of all receipts and expenditures; and shall prepare and issue an Annual Statement of Account at the Annual General Meeting.

 

 

Article IV. EXECUTIVE BOARD

 

1. The Executive Board shall consist of the President (Ex-officio Chairman), Vice-President, Secretary, and Treasurer and two (2) other Member-at-Large, elected by mail ballot vote of the entire membership before the Annual General Meeting in election years.

 

2. The Executive Board shall have the authority to conduct all business for the SCCA as is necessary between the Annual General Meetings.

 

3. A member of the Executive Board may resign by giving written notice to the President, the President may resign by giving written notice to the Executive Board.

 

4. Vacant offices shall be filled as follows: the vacancy shall be advertised in the next Newsletter, interested persons shall notify the President, the President shall appoint an interested person to fill the vacancy with simple majority approval of the Executive Board, the term shall expire at the next Annual General Meeting. If the next Annual General Meeting occurs in a non-election year (even years) a "special" general election shall be held before that meeting by mail ballot vote to the entire membership to fill this office for one remaining year until the next scheduled general election, to be held before the Annual General Meeting in the odd-numbered year. Resigning or retiring officers shall deliver all properties belonging to the SCCA to the SCCA Secretary within 30 days.

 

5. No official SCCA business shall be transacted by Executive Board members unless a majority or (3) three of the Board members are participating.

 

6. All decisions of the Executive Board shall be determined by a simple majority vote of all members participating (must be at least (3) three members). In the case of a tie the Chairman shall have the deciding vote.

 

7. Official SCCA business transactions by the Executive Board, including voting, may transpire through various communication means: Mail, telephone, conference calls, faxes, E-mail, in person, &c. When the SCCA Secretary is not participating, some other appointed Board member shall keep a written account of business transactions and decisions by the Board and forward these to the SCCA Secretary who shall then forward these proceedings to all Board members.

 

8. The Executive Board shall only act upon complaints or requests for intervention on contentious matters, if these are in writing to the SCCA President, who shall, at his/her discretion, appoint a committee to investigate the matter and report the findings to the Executive Board for their decision.

 

9. The Executive Board shall have the authority in any circumstances not covered by these rules.

 

10. The Executive Board shall ensure that all SCCA members are kept informed of all official SCCA business and other pertinent matters pertaining to the fancy through written communication in the form of a Newsletter.

 

 

Article V. DUES

 

1. The members of the SCCA shall be those whose current dues have been paid.

 

2. Dues are paid annually to the SCCA Treasurer, and will be paid (1) by mail before the Annual General Meeting or (2) at the Annual General Meeting Due's year is January 1 through December 31

 

3. Failure to pay dues or other fees required by these By-Laws within (3) three months of the date due shall result in the automatic suspension of membership for the delinquent individual. Officers so delinquent, shall automatically vacate the office they hold.

 

4. The rates of dues shall be set at the Annual General Meeting.

 

5. The Executive Board shall have the authority in any circumstances in which it thinks such actions are justifiable to suspend, refuse or cancel any said memberships.

 

6. A copy of these Bylaws shall be given to all new members upon receipt of the first annual dues.

 

 

Article VI. ANNUAL GENERAL MEETING

 

1. The SCCA shall hold an Annual General Membership Meeting in conjunction with the Annual Stafford Canary Club Show at the discretion of the Executive Committee. The Annual General Meeting will consider the following proceedings:

 

(a) Executive Board reports of official SCCA business transacted during the year.

(b) Report of Annual Statement of Accounts.

(c) Installation of officers, as necessary.

(d) Determining the annual rate of dues.

(e) Accepting motions to amend the Bylaws, which shall then be put to an Executive Board vote, where a simple majority rules.

 

2. The rules for procedure at the Annual General Meeting shall be:

 

(a) Reading of the minutes of the last meeting.

(b) Reports of officers and committees.

(c) Unfinished business.

(d) New business.

 

3. Motions made for any Bylaw to be repealed, altered or a new one adopted, at any SCCA Annual General Meeting, must be approved by a majority vote of the Executive Board.

 

 

Article VII. REGIONAL REPRESENTATIVES

 

1. Regional Representatives shall be appointed yearly by the President. Their term of office shall be for one year or less, depending on when appointed, to coincide with the due's year, January 1 to December 31. Members in good standing may have their appointment renewed each year indefinitely, at the discretion of the President.

 

2. Regions shall be determined by the President to meet the needs of the SCCA.

 

3. The Regional Representatives shall be responsible for promoting the objectives of the SCCA as follows:

 

(a) By distributing information to prospective members.

(b) By contacting local clubs regarding what the SCCA has to offer.

(c) By furnishing the SCCA Secretary with a Rosette Report documenting the various award winners.

(d) By acting as a liaison person between the SCCA and local clubs.

(e) By encouraging members to submit articles to the Newsletter on activities or educational items related to the fancy.

 

 

Article VIII. THE STANDARD OF PERFECTION

 

1. The SCCA shall adopt the official judging standard and point scale of the Stafford canary as defined by The Stafford Canary Club of America.

 

2. The Stafford canary shall be exhibited on the show bench in the "Type" Division until such time that its numbers are large enough to support its own Division. The SCCA shall not support clubs or shows choosing to place the Staffords in Divisions not referred to as "Type", such as the "Color Bred" Division.

 

3. The SCCA shall adopt, where possible, the official classifications delineated by The Stafford Canary Club of America. Other classes may be added as needed, such as novice, champion, etc.

 

4. The SCCA shall adopt and promote the use of the standard Stafford Show Cage, which was accepted in 2000.

 

 

Rev. 3/2002